Office hacks: browse more convenient to create Word alternative directory

Word can automatically generate a general list of articles, but in actual work there may be a need to generate other directory content. For example, some sub-chapters have a lot of content, in order to facilitate reading, you need to generate sub-chapter directory within the chapter; some technical documents have a lot of pictures, you need to create a directory of the schematic diagrams, so that customers can quickly find the operation schematic diagrams according to demand, etc.. The following is an example of Word 2019, how to generate these sub-chapters and pictures directory.

o Bookmarks + Directory field Generate sub-chapter table of contents

For sub-chapters with more content, we can create a separate sub-table of contents for each chapter. Open the chapter you need to generate a table of contents, such as Chapter 1, and use the mouse to select all the contents of Chapter 1. If the chapter has more contents, you can switch to “View→Outline”, so that you can select the title of Chapter 1 in Outline view to select all the contents of the chapter. Click “Insert→Bookmark” to add a new bookmark named “Chapter 1 subdirectory” (Figure 1). Note that the bookmark contains chapters that have been set up in accordance with the structure of the table of contents, such as the first title, second title, etc. Otherwise, please first set up the text of the title in accordance with the requirements of the production of the General Catalogue.

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Position the mouse to the blank space below the first level heading of chapter 1 (i.e., the location where you want to place the chapter subdirectory), press “Ctrl+F9” to insert a domain code, and then enter “toc b Chapter 1 subdirectory” in the domain code box (without the outer double quotes). The toc in the domain code indicates the creation of a table of contents, and the b indicates the defined bookmark, followed by the created book signature. Note here that the name of the bookmark is the new book signature created in Figure 1, and a half-space should be used to break between toc, b, and the book signature (Figure 2).

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Finally, press F9 to convert the domain code to the corresponding domain value, so that the subdirectory of the first chapter can be generated in the specified location (Figure 3).

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Follow the above operation and continue to create new bookmarks for “Chapter 2 subdirectories”, using “toc b Chapter 2 subdirectories”, and so on to complete the creation of all chapter subdirectories. If the contents of the table of contents of subsequent articles are changed (such as adding or deleting the table of contents), just select the table of contents and press F9 to refresh it, the changes will be synchronized automatically.

Tip.

You can also copy the contents of the table of contents directly to the bottom of each chapter, then select the contents of the table of contents and press “Ctrl+Shift+F9” to convert the contents of the table of contents into static text, and then delete the contents of other chapters and keep only the text of the table of contents of the corresponding chapter, but this method of manually generating the table of contents can be used in the subsequent It is not possible to refresh the table of contents dynamically with the F9 key.

○Caption + name Generate image catalog

For many pictures of technical documents, we can use the title note component to create a separate picture directory. Open the need to create a directory of chapters, select the first picture in the document, click on the Word menu bar “Quote → Insert Note”, in the opening of the note window, select the type of label “Chart”, the other keep the default settings, and then click “OK” (Figure 4).

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Tip.

Here we are setting the first picture as chart 1 by default, please set it according to the specific number of the picture in actual use, for example, if you need to create a table of contents for the picture in the second chapter, then you can click “Number” and check “Include chapter number” in the window that opens. “, and set the chapter start style to “Title 1”, so that the caption name will be changed to something like “Chart II-1”, which makes it easier to identify the picture. In addition, you can also make more settings for the font and font size of the caption (Figure 5).

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The same operation as above, in turn, all the pictures need to create a chart catalog are added to the caption, so that in the bottom of each picture will appear “Chart 1”, “Chart 2” …… and Because of the use of the caption method here, the caption will be automatically updated automatically after the addition or deletion of the number (Figure 6).

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After completing the insertion of all the notes, locate the area where you need to insert the chart table of contents (for example, it can be located in the area below the subdirectory of this section), and then click “Reference → Insert Table of Contents”, in the window that opens to set the alignment of the chart table of contents, style, etc., and click “OK” when finished ” (Figure 7).

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When you return to the body window, a link to the image directory will be automatically generated at the bottom of the chapter subdirectory, so you can quickly locate the specified image by clicking on it (Figure 8). If you add or delete pictures to the document later, just right-click on the picture directory and select “Update Domain” to update the directory text simultaneously.

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Tip.

In writing some long documents, sometimes we will first need to place the pictures in a directory, to be completed after all the text and then click to insert them in turn. Since you can quickly locate the image location by inserting a caption, you can also insert a caption in this type of document where you need to insert a picture. Use the above method to establish a table of contents, in the subsequent need to insert pictures, click on the directory link can quickly jump to the insertion location, eliminating the inconvenience of manually finding the location.

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The same method can also be used to create a citation list. For example, when writing a paper, you often add various citations to the text, so you can add a citation table of contents after the text to make it easier to find citation data. First, click “Citation → Insert Citation” in the area of the text where you need to insert citations, after completing the insertion of all citations, locate the area where you need to store the table of contents (usually placed at the end of the text), then click “Citation → Insert Citation Table of Contents”, and in the window that opens Select “All” and click “OK” to generate a citation list (Figure 9).

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