Calendly Review — An Innovative Way to Schedule Meetings


Ease of Use — 5/5: Offers user-friendly interface to schedule meetings

Pricing — 5/5: Really affordable and offers free trial too

Customer Support — 4.5/5: The team is ready to help always. However, on the free version, it can take a bit time

Value for Money — 4/5: Works effectively and saves time

Quick Summary

Calendly is an automated calendar app that’s specifically designed to schedule meetings in a hassle-free manner. The app syncs with all your calendars and lets you send an invitation to all your colleagues or clients.

They can simply visit the link and confirm their status, i.e., whether they’ll be able to join the meeting or not, while also adding some additional useful information. Once the meeting status is confirmed, it’ll automatically reflect on your calendar and you’ll also receive a notification for the same.

With Calendly, you won’t have to send dozens of emails to different people to schedule a meeting. You can simply share the Calendly link and let it confirm the meeting status on your behalf. Calendly could be a useful tool for well-established enterprise organizations with hundreds of employees. Since you can schedule meetings without sending individual emails to everyone, Calendly will save you some valuable time and help you increase work efficiency.

Pros and Cons:

Things I Like About Calendly:

● The Calendly meeting link can be shared with anyone, which makes scheduling different meetings an extremely easy task

● Supports a wide variety of calendar integrations including Google Calendar, Outlook, and iCloud Calendar

● Timezone Intelligence is an extremely useful feature as it lets everyone confirm the same time for a meeting, even if they’re in different countries.

● The mobile version of Calendly has a pretty intuitive interface, making it easier to schedule meetings via phone only.

Things I Don’t Like About Calendly:

● Sometimes the app crashes when you’re trying to sync your Outlook calendar with your Calendly account. Although, this may occur due to a technical glitch.

Why Trust Me?

As a corporate employee, one of the biggest challenges in my life is to schedule meetings with our clients. Although I have tested several calendars and scheduling apps before, this is my first time using Calendly.

To be honest, the software has left a good first impression, thanks to its features and an easy-to-navigate interface. Consider this my honest review of the software where I’ll share different features and how they’ll help you schedule meetings without wasting unnecessary time.

Calendly FAQs

Before, moving ahead, let’s answer some of the frequently asked questions about Calendly so that you can understand its basic functionality.

What is Calendly?

Calendly is a simple and feature-rich scheduling software that’ll help people schedule meetings without having to exchange dozens of unnecessary emails. The software is designed with a vision to save time by automating the overall process of scheduling a meeting. Users can connect Calendly with different calendars and instantly send Calendly invitation links to other people.

Calendly is available for Windows, Mac, iOS, and Android. The mobile version of the software has a pretty straightforward process to create and share invitation links with others. In addition to meetings, Calendly can also be used to create different types of events.

How Much Does Calendly Cost?

You can start using Calendly with the 14-day free trial period. Once the trial period is over, you’ll be asked to choose between the three different packages to continue your services. While the basic package is available for free, the remaining two packages cost $8 and $12 /month respectively.

Of course, the basic package has limited features. For instance, you won’t be able to schedule unlimited events using the free version of the software. Moreover, features like group events, SMS notifications, automated event notifications are also missing from the basic package.

Calendly — A Detailed Review

Now, let’s dive further and take a look at the different features of Calendly that make it a reliable scheduling software for organizations as well as individuals.

1. Schedule Different Types of Meetings

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With Calendly, you can schedule a wide range of meetings as per your requirements. For instance, if you are running a startup or small business, you can use Calendly to schedule a one-on-one meeting with your clients. On the other hand, if you’re planning to conduct a webinar, you can use Calendly to send group invitations to a wider audience.

In both cases, however, Calendly will save your time and you’ll be able to conduct a successful event without facing any issues. Now, let’s take a look at different types of events that you can create using Calendly.


These are the most basic types of events that one can create to schedule a one-on-one session with the other person. In this case, all you have to do is create the event and send its link to the other person. He/she’ll then confirm a slot and time on your calendar so that you can conduct the meeting successfully. These types of events are suitable for businesses/freelancers who are planning to schedule a meeting with one of their clients.


Round-Robin refers to the situation when you want the invitees to have the liberty of choosing an event from different available options. Calendly will then assign a team member to the specific invitee by analyzing different factors such as availability, priority, and equity.

For instance, let’s say you run a dance academy with several instructors. In this case, you can create events for different dance classes using Round-Robin. Calendly will let your customers choose a specific dance class and automatically assign an instructor.

Collective Events

Collective events can be created when you want to allow your customers to book multiple team members at once. For instance, if you’re conducting a webinar with two guest speakers, you can create a collective event and let customers book a slot with both the speakers.

Group Events

Finally, group events refer to events where you can allow multiple attendees to attend your event. These types of events are the right choice when you are planning to conduct a webinar or online session for a comparatively larger audience.

2. Integrate Calendly With Other Services

One of the major advantages of choosing Calendly is that it can be integrated with existing services such as Zoom, SalesForce, GoToMeeting, and several other platforms via Zapier. In fact, Zapier integration will be the most useful feature, especially if you want to use Calendly with your Gmail account.

Zapier will allow you to connect your Gmail account to Calendly and the software will automatically create a new task every time you’ll receive an email from one of your clients. In addition to this, Zapier also supports 1000+ additional apps that’ll allow you to connect Calendly with different platforms and accelerate the overall work productivity.

Moreover, you can also integrate online video conferencing services like Zoom and GoToMeeting with Calendly as well. This will be highly beneficial for people who are planning to conduct online events via video conferencing.

3. Collect Payments

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What separates Calendly from other scheduling platforms in the market is the fact that you can also collect payments using Calendly itself. This feature is only available with the premium version of the software and you can collect payments through Credit Cards, Stripe, and PayPal.

Now, you may not use this feature if you’re simply using Calendly to schedule meetings in an organization. But, if you are a small business owner or a freelancer, this feature will be extremely beneficial.

Let’s say you run a salon and want to use Calendly to let your customers book online appointments. However, if you use the payment feature, you can also allow the customer to make an online payment while booking his/her slot.

4. Embed Calendly to Your Website


If you have your own business domain, you can also embed Calendly directly to the website. This will let your customers book appointments through your website only. Again, this feature would be useful for small businesses as they can provide their website visitors with an easy and quick way to book an appointment.

This can also help you turn one-time website visitors into permanent clients as they’ll already know how to book your services online. To embed Calendly on your website, all you have to do is add a new “Book Now” CTA (Click-Through-Action) and let your visitors book your appointments without any hassle.

5. Calendar Integrations

As I mentioned earlier, you can integrate six different calendars into your Calendly account for effective scheduling. Calendly supports all the popular platforms including Google, iCloud, Outlook, Office 365, etc.

These multiple integrations will allow you to ensure that your slots are never double-booked and you have time to conduct each meeting/event individually. Also, calendar integrations will make it easier to streamline the entire workflow and avoid unnecessary chaos.

Reasons Behind the Reviews and Ratings

Ease of Use — 5/5

At this point, you already know
that Calendly has a user-friendly interface that’ll make it extremely convenient to schedule events. It doesn’t matter if you are using the free or paid version of the software, you’ll be able to schedule meetings instantly.

Even the mobile version of Calendly has an intuitive interface that’ll help you instantly schedule and manage different events/meetings. In a nutshell, no one would find it challenging to use Calendly, even if they have never worked on a similar software earlier.

Pricing — 5/5

As compared to other scheduling tools, Calendly comes with a highly affordable price tag that won’t burn a hole in your pocket. Even the high-end version of the software costs $12/month, which is highly cost-effective. And, if you’re only looking to schedule a single event, you can also use the free version of the software.

Customer Support — 4.5/5

Customer satisfaction is the first priority for Calendly. Although I only contacted the customer support once while testing Calendly, I was extremely happy that they replied within an hour. Their customer support is extremely helpful and will guide you through any issue regarding the software. However, if you are using the free version of the software, it may take a while to get a reply from the customer support.

Value for Money — 5/5

To be honest, Calendly is an absolute package for anyone who has become tired of sending and receiving emails while scheduling a meeting. With Calendly, the entire scheduling process will automate and you’ll be able to invest your time and energy in handling other high-priority tasks.

Calendly Alternatives

In case Calendly doesn’t satisfy your objectives, you can also try the following alternatives to make scheduling easier.

Schedule Once

ScheduleOnce is scheduling software that resembles Calendly in terms of features and functionality. However, it’s specifically tailored to meet the ever-growing demands of a larger enterprise. With ScheduleOnce, you can schedule your meetings and events more effectively and directly list them on your website to receive online bookings. The only downside of ScheduleOnce is that it doesn’t have an as appealing interface as Calendly.


HubspotSales is primarily a sales tool that comes with an extensive range of features to step-up your marketing game. With predefined email templates and different email sequences, you’ll be able to boost the performance of your marketing campaigns for better lead generation.

However, HubspotSales also has a dedicated “Meeting” feature that’ll allow you to sync different calendars and schedule your meetings. The tool supports different digital calendars including Google Calendar and Office 365, which means you can easily integrate your existing calendars and start scheduling meetings instantly.

The Final Verdict

In today’s world, digital solutions have become the key to maximize work efficiency and boost your business’s overall growth. Calendly is one such digital solution that’ll help you automate scheduling meetings, one of the most hectic tasks for everyone.

Whether you run a small business or work at the management level of an enterprise, Calendly will let you create and share meeting/event invitations with other people. From my personal experience, I would highly recommend Calendly to everyone who wants to streamline the overall workflow and shift his/her focus towards core business responsibilities.

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