The operating system of Apple has easy provisions for creating new user accounts. However, in certain cases, many administrators are required on a Mac to deal with the requirements of different people having to manage the computer. The following guide would shed light on how to create a new user on Mac.
The decision to have multiple administrator accounts on a Mac can be tricky. Many users prefer to have a single administrator account due to security reasons. However, multiple user accounts could be helpful in certain scenarios, especially when there is trouble in logging in to the Mac from one account.
Furthermore, examples of scenarios such as schools where multiple administrators at a facility have to manage the system show the need for multiple user accounts. Parents could also need different user accounts on a Mac to manage the activity of their children on the computer. Most importantly, it is also essential to assign administrator account access privileges to trusted people. With this case background, let us proceed to learn different ways on how to make a new account on Mac.
Can You have More than One User on A Mac?
The answer to the question presented here is ‘Yes’! It is possible to have more than one user on a Mac. Before diving into the process of how to add a user on Mac, it is essential to learn about the advantages of having multiple user accounts. The facility of adding new users is specifically helpful for a new co-worker or a new family member accessing your Mac. A new user account comes with personalized settings and can be tailored according to the requirements of specific users.
For example, application preferences, the desktop wallpaper, and iCloud account information could be unique for each user account. Each user account could have a distinct collection of files and folders unique to each other, and it is essential to prevent any sort of overwriting or interferences by any account with the files of other accounts.
The administrator account is readily available in a new Mac device, and it is a mandatory account that can add as well as manage different user accounts on the Mac. It can also install applications as well as change settings. Now, let us reflect on advantages with the option on Mac to add user accounts by reflecting on different types of user accounts.
The standard user accounts provide the advantage of allowing multiple users to use Mac. The advantage associated with the standard user account is to provide access to Mac in the case of educational institutions where tutors and support staff can access a Mac but with the administrator privileges of the dean or head of the institution.
User accounts that are managed with parental controls are also another option to create new user on Mac. The users of these accounts can gain access to the apps and content selected by the administrator. The advantages of this type of user account are observed in regulating the duration of using the computer by children, restriction on the contacts and website access for children.
The facility of “sharing only” user accounts provides the advantage of remote access to files without any privileges for changing the settings or logging in to the computer. This type of user account can be employed specifically for users with whom the Mac shares files frequently without the users directly accessing the Mac.
accounts provide uniform access privileges to multiple users. Different users can access shared files and folders. For example, if multiple users in an office require access to stationery files stored on the Mac of the office manager, then a group account can help.
How to Create a New User on Mac?
As discussed above, a new Mac account has many notable advantages, and it does not take rocket science to figure out the process for making a new account. It is essential to observe that the process for the creation of a new account is practically the same in different versions of macOS and Mac OS X. Furthermore, users could also create user groups or add guest users depending on their preferences. Let us discuss these solutions to create a new user on Mac.
1. Make a New Admin User
Step 1. Locate System Preferences: Click on the Apple menu and then select “System Preferences” from the drop-down menu.
Step 2. Find “Users & Groups”: In the “System Preferences” window, you can select the “Users & Groups” option at the bottom left corner.
Step 3. Access the Preference Panel: Click on the padlock icon found on the bottom left corner of “Users & Groups” window. Now you have to enter the id of existing administrator account user along with the password to open the preference panel.
Step 4. Create the Account: Find the “ ” button in the preference panel to make a new Mac user account.
Step 5. Make It An Admin User Account: Open the submenu near the “New Account” option to find a dropdown menu and then select “Administrator.”
Step 6. Provide the Details: Enter the various details for the new admin user account such as account name, full name, password and a hint for the password. Now, you can click on “Create User” to get a new Administrator account for your Mac.
2. Create a User Group
Step 1. Open System Preferences: Select the Apple menu and then open “System Preferences” followed by clicking on “Users & Groups.”
Step 2. Open the Preference Panel: Click on the padlock at the bottom corner of the “Users & Groups” window to unlock it. Now, you have to enter the existing administrator id and password for opening the preference panel.
Step 3. Click on “ ” Button: Find the “ ” button at the bottom of the list of users and click on it.
Step 4. Select “Group”: Click on “New Account” to open a dropdown menu and then select the option of “Group”.
Step 5. Assign a Name to the Group: Provide a name for the group and then click on the “Create Group” option to make group accounts on Mac.
Step 6. Select the different users and groups that have to be included in the new group. It is essential to implement sharing preferences to establish the privileges for group members to share the screen or files on the Mac.
3. Add a Guest User
Step 1. Access “Users & Groups”: Open “System Preferences” by clicking on the option found in the dropdown menu upon selecting the Apple menu. In the “System Preferences” window click on “Users & Group.”
Step 2. Access the Preference Panel: Find the padlock icon at the bottom left corner of “Users & Groups” window to unlock it. Now, you have to enter the existing administrator name and password.
Step 3. Select “Guest User”: Find the list of users and then click on “Guest User”.
Step 4. Provide Access Privileges: Click on “Allow guests to log in to this computer” for providing access privileges to guest.
Step 5. Establish Parental Controls if Needed: Select the option of “Enable parental controls” if required and then select the “Open Parental Controls” button to establish the required privileges.
Step 6. Define Access to Shared Folders: After you create a user on Mac as a guest, to allow guests to access shared folders you have to select the option of “Allow guest users to connect to shared folders.”
Bonus about Adding User on Mac
Now that we have covered the details of processes of how to make a new user on Mac, it is reasonable to focus on the bonus facilities that come with it. For example, it is essential to understand the different benefits of a guest account as well as processes for customizing the login screen or changing the user passwords. These solutions can help in improving the user experience on Mac for different users.
1. Benefits of Guest Account
The Guest account is another helpful feature for simplifying responses on how to change user on Mac. This option allows other people to use the Mac device temporarily as guest users. The benefits of a guest account can be presented as follows:
A guest account is a prolific tool for safeguarding your privacy as guest users could not access personal information such as notifications, browser history or the applications opened in the Finder window.
You do not have to be worried about how to make another user on Mac for a guest account. A guest account creates a temporary workspace and the data in the account is deleted upon logging off thereby saving up a lot of disk space.
The facility of a guest account on the Mac is a clear provision for improved security. If your Mac is stolen, then anti-theft software could access the location of a device by tempting the thief to access the Mac through the guest account. If the Mac has only one administrator account locked with a password, then it can be difficult for the thief to access the device.
2. Change User Account on Mac
The changes in user account on Mac would include changing the Mac user account name and home folder name. So let us go through the different processes in which you can change your user account on Mac.
Changing the Mac User Name:
Step 1. Open the Preference Panel: Access “System Preferences” through the Apple menu and then select the “Users & Groups” option. Unlock the padlock icon in the “Users & Groups” window and then enter the administrator name and password for opening the preference panel.
Step 2. Select the User Account to Rename: Right click on the user account that has to be changed and then selects “Advanced Options”.
Step 3. Change the Mac User Name: The process is as simple as when you add a user on Mac as you only need to change the name entered in the field of “Full name.” Now, you have to restart the system to put the changes into effect.
Change the Home Folder Name
Step 1. Log Out of the Account: Log out of the account that you need to change the name for by clicking on the Apple logo in the menu.
Step 2. Enter into Another Administrator Account: Login into a different administrator account and if you don’t have such an account then it would be easier to so as you can follow the steps on how to add another user on Mac mentioned above in this article.
Step 3. Locate the Users Folder: Find the Users folder by opening the “Finder” and then clicking on “Go” followed by “Computer” and then on “Macintosh HD”.
Step 4. Find the Home Directory: Access the Users folder and then find the Home directory for the account that has to be renamed. You should write down the Home directory name because it would be needed.
Step 5. Rename the Home Folder: Click on the folder and enter the new name. The system will ask for entering the administrator account password and provide it when prompted.
Changing the Username
Step 1. Open the Preference Panel: Select “System Preferences” and then on “Users & Groups” followed by unlocking the padlock icon. Now, enter the username and password of the existing administrator account which has been logged in.
Step 2. Select the User That Has to Be Renamed: Right click on the user name in the list of users that has to be renamed.
Step 3. Change the Account Name: Click on “Advanced Options,” and you would have to change the “Account name” field by entering a new name. The name must be the same as the Home folder name for the user.
Step 4. Change the Home Directory Name: The “Home directory” field has to be changed, and it is essential to ensure that it matches the new name assigned to the Home folder. Now click on “OK.”
Step 5. Logging into the Changed User Account: The next course of action would be the same as when you add a new user on Mac. You have to close “System Preferences” and then restart the Mac for the changes to take effect. Now, you could be able to log in the renamed account.
3. Customize the Login Preferences
Step 1. Access “Users & Groups”: Click on “System Preferences” in the Apple menu and then click on “Users & Groups.” Here, you have to click on the “Login Options” button.
Step 2. Access the Preference Panel: Open the preference panel by unlocking the padlock icon by entering the administrator name and password.
Step 3. Choose Your Options: You have to click on “Automatic login” popup menu followed by a selection of a user or disabling it by selecting “Off.” Here you can select the required options, and the settings could be changed in Screen Sharing, Remote Management or File Sharing in the Sharing preferences.
4. Change the Mac User Password
The process to change the Mac user password is somewhat similar to the process to create new account on Mac with slight differences.
Step 1. Open the “Users & Groups” Window: Click on the Apple menu and then select “System Preferences” followed by clicking on the “Users & Groups” option.
Step 2. Open the “Password” Tab: Access the “Password” tab by clicking on it and then unlocking the padlock icon by entering the admin username and password. Now, click on the “Unlock” button.
Step 3. Change the Password: Click on “Change Password” option and then enter the existing login password. Now you have to enter the new password and verify it by entering it again followed by entering a password hint. Click on the “Change Password” button and then click on the lock icon to prevent any changes.
Tips for using multiple accounts on Mac
The process to add user on Mac should also be supported by the presentation of appropriate and relevant details on using multiple accounts.
Dealing with Issues:
You can troubleshoot issues with a frequently used application by creating a “test user” account. This is suitable for Mac OS user to troubleshoot issues when using multiple accounts. Understanding the behavior of an application in the test account can help in finding the reason for problems with the account.
Keeping Safety in Check:
Multiple accounts should be used as a non-admin user to ensure safety. The facility of fast switching can be implemented to change user on Mac quickly between the user account and admin account.
Maintaining A Safe Distance:
The multiple accounts created for distinct purposes such as personal activities and work should be different from each other. For example, you can create Home and Work accounts that can help in maintaining a distinct gap between the files on each account.
Improve the Functionality of Certain Applications:
If you are wondering about how to make another account on Mac, then the information mentioned above can come in handy. However, multiple accounts could also be used in the best way to optimize the performance of certain applications. For example, creating a user account for a specific application can help users to access the highest levels of performance from the application.