Office hacks: Get started right away Make a brochure with PowerPoint

PowerPoint is a familiar software slide-making software, which people use every day to create many slides for various meetings and conferences. In fact, there is another wonderful use of PowerPoint, which is to make brochures. It is not as professional as InDesign, but as a small tool for making brochures in daily life, it can be both simple and practical.

1. Page Setup Make a good size plan

First, we need to determine the size of the brochure. If you want to create an A4-sized brochure, you need to set up A3-sized pages so that you can see the effect of the opposite page when designing. Click “Slide Size” in the “Design” menu, select “Custom Slide Size” in the pop-up menu, and then select “A3 Paper” in the pop-up dialog box. “A3 paper”, click “OK” to complete the settings (Figure 1).


After finishing the page size setting, we also need to set the margins of the brochure, as the saying goes: “No rules, no square.” It is necessary to set the margins before the formal layout. It is necessary to set the margins before the formal layout, and the margins in PowerPoint can be established by means of reference lines. In the “View” menu, the “ruler” and “reference line” next to the check box on the hook, in the interface will appear some dashed lines – that is the reference line, reference line. -That is the reference line, the reference line will not be printed out, but only play a role in visual observation. And the scales on the left and the top of the slide are the rulers. They will provide a good reference for our subsequent design. By default, the reference lines are in the center, one horizontally and one vertically, and we can add or delete them by right-clicking on them, and move them by left-dragging. Thus, we can draw several reference lines in the slide as a “border”. (Figure 2)


2. Mastering Design Building the general framework

The master is the basic structure of a slide, and plays an extremely important role in the production of PPT. It plays a more important role in the production of brochures – we can use it to create headers, footers, logos, etc. After clicking “View” and “Slide Master” to enter the master editing page, you can see that the list of slides on the left becomes a combination of various master styles (Figure 3). Hold down Ctrl to select the unwanted board style and press Delete to delete, we can create their own master.


The slide master is divided into two parts: the board style and the master. When editing a slide master, all slides in that master will contain these changes, while if you need to insert text boxes that can be modified, you should modify the slide board style. We have placed the logo, border and other graphics of the brochure in the slide master (Figure 4), and placed the subheadings, page numbers and other different text content on each page in the slide layout (Figure 5), by clicking “Slide Master”, “Insert Placeholder “, “text” way, you can insert the text box can be edited in the slide. Once everything is designed, click “Close Master View” to go back to Normal View. Insert slides in the list of slides in the normal view, you will be able to get the corresponding format of the book page.



3. Graphic editing Filling in the core content

The graphics are the main part of the brochure. In terms of text, I believe you are already familiar with the operation of text boxes. However, it is worth noting that in order to ensure the uniformity of text and neat formatting, it is recommended that you determine the font and size of the title and body text when you first start editing. Since PowerPoint does not have font size in the traditional sense, we can only use the poundage to indicate the font size. Table 1 is the comparison table of font size and poundage, and we can set the font to the specified poundage according to our needs (Table 1).


In the editing process, it is recommended to use the “Format Brush” tool to unify the format. In terms of pictures, PowerPoint has simple but powerful picture modifying and beautifying functions, all tools are in the “Picture Tools” tab, which is extremely practical and efficient. For example, “Artistic Effects” provides some simple functions for filtering pictures (Figure 6). We can even right-click on the image to be modified and select “Set Image Format” for more editing operations (Figure 7).



4. File export Generate PDF brochures

Due to the numerous software and their versions for creating slideshows and the frequent loss of fonts, it is difficult to guarantee that the preview of the produced brochure will look the same on every computer. Exporting slides to PDF format not only solves this problem, but also compresses the file. Click “File→Export→Create PDF/XPS” to complete the file export process. This will greatly improve the removability and compatibility of the document (Figure 8).


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