Software recommendations: layout to prevent flash Use good document inline fonts

Poor handling of fonts in a document can sometimes cause serious problems in the final layout, such as missing fonts or out-of-shape layout changes. In addition, if you can’t figure out the type of font used in a document, you won’t be able to change the text of a paragraph containing that font if there is a problem. By embedding fonts in the document, and the technology of identifying and modifying fonts after they are extracted, you can ensure that the fonts in the layout are always qualified.

Office versions of the function location slightly different, this article uses Office 2019 as the operating environment to explain.

1. embedding fonts in Office documents

Embedded fonts in Word documents

Click Word 2019 “File” menu under the “Options”, switch to the “Save” settings tab, check the “text embedded in the document ” can be (Figure 1). If the “Do not embed common system fonts” option is left blank, it will increase the size of the document. Select the “Embed only the characters used in the document” option to ensure that others edit the document to retain the same font, but at the same time, because the entire font is not implanted, so the file will be smaller.


Embedding fonts in PPT slides

PPT slides in the method of embedding fonts, also through the “File → Options → Save” tab, find “Share this presentation to preserve fidelity”, check the “embed fonts in the file “check box can be.

Embed fonts in Excel tables

Excel itself does not have the ability to embed fonts, we can not directly embed fonts in Excel tables, but you can first copy the data in Excel tables to Word or PowerPoint, and finally in Word or PowerPoint, the embedded fonts will be applied to the copied Excel table data.


Embedded fonts as far as possible using OpenType (.OTF) or TrueType (.TTF) fonts. OpenType fonts take up relatively little storage space when embedded in Office documents. Since sometimes there are problems opening embedded Postscript fonts (.PFB or .PRM), use Postscript fonts sparingly when embedding fonts.

Question: Why do embedded fonts not work?

It depends on whether the font itself has an embeddable property or not. If the font itself has a non-embeddable property, it will not work even if embedding is set in the document. To see if a font has embeddable properties, start the Control Panel and select “Fonts”, then select the font you want to see in the Fonts window and check the “Font Embeddability” item in the Properties column. “Installable”, “Editable”, “Non-embeddable” and “Preview/Print” are set by the font creator at the time of font creation (Figure 2). This is set by the font creator when creating the font (Figure 2). 2.


2. modify the document embedded in the unknown fonts

For the re-editing of unknown fonts in Office documents, you can use the screenshot method to capture the image containing the fonts, and then use the method of identifying fonts in the image introduced in this publication to identify the fonts. After the successful identification, then download the corresponding fonts through the font web site, install and modify them in the Office editor.

Extended reading.

PDF documents in the extraction of unknown fonts, in addition to the above methods, you can also access the “PDF embedded font extractor” free online software ( through the “Tools” column. /extractpdf/), upload the PDF file that needs to extract fonts for extraction, and then download and install the fonts after identifying them (Figure 3).


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