Everyone has a large number of files stored on their computers, and for easy management, they are usually stored in different folders, which can be opened and called in turn when needed. Some files have a lot of attributes, so it is a bit troublesome to manage them in the traditional way. In fact, we can borrow the way of cloud notes tag management to manage them in a new way.
I. Create the required file tags
We first download and install the latest version of Tabbles management software (https://tabbles.net/), the first time you run it, you need to select the language, select “Chinese” and click the “OK” button. Then a login window will pop up, and since we are only managing files on our local computer, we will select the “Tabbles Local” tab, and finally click “Go You” to enter the software’s interface (Figure 1).
The interface of Tabbles is very similar to the system Explorer, the main difference is that there is an additional “All Tabs” area at the bottom of the disk list, where we have to manage the tabs first. If you don’t need the existing tags, you can delete them or rename them. If you want to create a new tag, then click “File→New Tag” and enter a tag name such as “Comic” in the pop-up dialog box. Next, click the “Optional” button and select a color from “Color” to distinguish it from other labels (Figure 2). In a similar way, we can create other labels as needed.
Second, add tags to the file
Once the required tags are created you can add tags to the files, Tabbles provides two ways to add tags. One is to select a particular tab in the list first, then drag and drop the file or folder in Explorer directly to the Tabbles window to release it (you can tag multiple files for the same file, select another tab, and then just drag and drop the file once to add it).
In addition, we can also add tags to the files directly in Explorer. Right-click on the file name and select the “Tag file” command (Figure 3), select the tag you want to add in the pop-up dialog box, and then click the “Add Tag” button (Figure 4).
If you drag and drop a folder, a dialog box will pop up and you can choose from the options “Tag a folder”, “Tag a folder and all its files”, and so on. After checking the “Label folders and all their files” option, you can also set the filter criteria according to your actual needs. For example, if we only want to tag all files in a folder with the file name “Tang Poetry”, then enter the keyword “Tang Poetry” in the “Only include in file name” input box, and then Click the “OK” button (Figure 5).
Tip: Tabbles supports adding multiple tab names at once (separated by English commas), but if the keywords contain Chinese information, sometimes an error will be reported, so it is recommended to add keywords one by one.
Three, set the rules for adding tags
If you find it troublesome to add tags manually, you can create a rule to let the software automatically identify the type of dragged files and add the corresponding tags according to the rule. Click the “Tools → Auto Tagging Rules” command in turn, and click the “New” button in the pop-up dialog box to create a new rule. For example, we want to hit the PDF file format “eBook” tag, then first check the “and the file type is” option, in the input box behind the input “.pdf”. Then check the following “tag the following documents” option, and then click the button behind the pop-up list, select “eBook” can be. After setting back to the editing window, in the “naming rules” to enter the rule name, and finally click the “OK” button, you can complete the creation of the rule (Figure 6). Similarly, we can create other rules as needed.
After that Tabbles will automatically detect the changes in the computer files and follow up according to the rules created. For example, if you download or create a new PDF file, it will automatically add the “eBook” tag to the file.
Fourth, the use of tags to manage documents
After the above operation, we can use tags to manage files. For example, to find the eBooks in this machine, just click the “eBooks” tab in the list on the left, and the names and storage directories of all eBook files will be displayed in the window list. Click the right mouse button on the file, and in the pop-up menu, you can choose to open the file directly, or choose to jump to the file’s storage directory.
If the number of files in a particular label is relatively large, we can further filter the files, there are two ways to choose: one is to set the file name keywords in the search box in the upper right corner of the window, through the file name to search in the eBook; another is to select the file in the left list of another label name, click the right mouse button and select “Joint Label “command, so that you can filter the corresponding files by two tags (Figure 7).
Tip: After selecting a file, you can also add notes to it to facilitate better file management.