Office hacks: make good use of automatic graphics set to create their own Word templates

When you want to produce contracts, programs, reports in Word, or things related to your daily work, the relevant fonts, formatting and other content is all re-defined or in the network to search for ready-made templates to download? In fact, do not need so much trouble, Word stores a full set of template program, just need to use the appropriate way to retrieve the line. And as long as once made, the future open the template only need to enter the name + press the F3 shortcut key can be, the degree of simplicity beyond imagination!

202016善用001

In the first production of template content, we first need to Word to make the necessary settings. First, click on the Word document “File – Options”, and then switch the tab in the options to the “Display” column, find “always show these formatting marks on the screen “, check the “Show all formatting tags” and OK, to facilitate the operation of Word documents we produce later.

202016善用002

Next, in the Word main interface switch to “Start”, click the “Style” group under the button, pop-up style manager. At this point to modify the settings of Heading 1 to Heading 4 in turn, we start with Heading 1. Right-click “Heading 1”, and then in the pop-up menu, select “Modify” to open the “Modify Style” panel.

202016善用003

In the style of modification of the “style benchmark” modified to “no style”, this time because the body of the line spacing, indentation and other requirements are often different from the title, so they should be distinguished to avoid later changes to the body style of the problem. Other parts do not need to be modified, but to modify the title 1 to title 4 in turn, if a lot of line items, you can also continue to extend, repeat the above actions can be.

202016善用004

The next is to set the multi-level list format, click Word Start menu “Paragraph” grouping under the multi-level list drop-down menu, select “Define a new multi-level list.

202016善用005

In the “Define New Multilevel List” screen, click the “More” button in the lower left corner.

202016善用006

This part, we first click “click to modify the level” in the “1”, the lower left “text indent position” modified to “0 cm “, and will be linked to the list 1 “title 1” style, and then in the “number after” set to “space”. Similarly, the other levels (2 to 9) are set in the same way.

202016善用007

At this point, click on “Set all levels” and set the “Additional indent for each level” to 0.

202016善用008

After setting up the above steps, we will get the results shown in the figure by typing in the title name in the document. At this point the groundwork is done, we can start writing model contracts or other content to be turned into templates.

202016善用009

After the content of the model is complete, we press the shortcut Ctrl + A to select all, and then click on the Word above the “Insert”, find the “text” group “Browse Document Parts “, click on the “automatic graphic set – the selected content will be saved to the automatic graphic set library”

202016善用010

At the last step, change the name in the “New building block”, for example, “Cooperation contract”, and the other default, and close it after OK.

202016善用011

To use this template in the future, you only need to remember the name we just built, such as “Cooperation Contract”, and the method is extremely simple: type “Cooperation Contract” in a new Word document and press the F3 shortcut key, and the fully formatted The content of the model will be directly in front of you, more convenient than using traditional document templates!

202016善用012

Leave a Comment