Office hacks: PPT to create dynamic charts in the sword

At the end of the year, it is inevitable to produce a variety of summary reports, in order to make their own reports stand out, we can use PowerPoint animation components + reports to create a more colorful dynamic chart. The following PowerPoint 2016 as an example, to introduce how to use three-dimensional dynamic circle chart instead of Excel’s default flat circle chart (Figure 1).


Figure 1 Contrast effect chart

From the above figure, we can see that the PPT chart can use three-dimensional circles as a carrier, and the chart is composed of multiple segments of different color circles with better three-dimensional effect. In addition it can set animation effects for each segment of the circle, respectively, set three-dimensional options and rotation, so that in the presentation can have a better dynamic playback effect, and in Excel or insert the chart in PPT, it is not possible to perform the above operation.

First of all, we prepare the three-dimensional circle material, material with the help of Windows 10 comes with the drawing 3D can be produced. After launching Paint 3D, switch to “3D Graphics”, draw a circle on the canvas, and rotate it to the right angle. Then click “Color” to fill the circle with a color of your choice, you can also switch to “Effect → Filter” to beautify the circle (Figure 2).


Figure 2 to create a 3D circle

After you finish making the circle, click “Menu→Save As” to save it as a PNG picture for backup. Then start PowerPoint, click “Insert→Image” to insert the above circle picture. Select the inserted picture in PPT, switch to “Picture Tools → Format → Remove Background” to remove its background, and use the crop tool to crop to the right size (Figure 3).


Figure 3 Image processing

The next step is to divide the circle according to the proportion of the data, which is achieved with the help of the drawing tool Boolean operation. Because the PPT is only for display, so the proportion of the cut is not so precise, first refer to the proportion of the circle chart in Excel, click “Insert → Arrows”, insert four arrow shapes in turn above the circle as the base for segmentation, and the starting vertex position of the inserted shapes are arranged together (Figure 4).


Figure 4 to add auxiliary lines

Continue to click “Insert→Shape→Triangle” to insert a triangle above the circle. Set the triangle to no fill and the outline color to red, then move the triangle so that one side of the triangle is parallel to the arrow shape, and then move this side to overlap with the arrow. Right-click on the inserted triangle and select “Edit Vertices”. Drag the vertices of the triangle in order to make its two sides coincide with the inserted arrow shape, and its outer edge should be on the outside of the circle, with the vertices coinciding with the origin of the arrow. Copy a triangle and do the same as above. If its outer edge cannot be outside the circle, you can stretch the middle vertex of the outer edge outward so that the polymorph can cover the circle. Finally move to insert two triangles so that the vertices of their shapes have part of the overlapping area inside the circle (they must overlap), so that the subsequent Boolean operations can be performed to separate the circle completely (Figure 5).


Figure 5 editing triangle

First select the circle, then select the two inserted triangles in turn, click “Drawing Tools → Format → Merge Shapes → Split”, so that the circle will be proportionally divided into four parts. Select the four parts of the split in turn, copy it to a new slide for backup (Figure 6).


Figure 6 split circle

Select the split circle, click “Picture Tools → Format → Color”, in turn, the split circle will be replaced with a different color, and then add the data on the circle description and other text description. Select the fourth quarter of the circle, right-click and select “Set Image Format → Shadow → Preset → Perspective → Right Down” to add a shadow setting for it, so that a more three-dimensional sense. In addition, you can also set the light, soften the edges and other parameters according to their needs (Figure 7).


Figure 7 circle settings

Select the quarter circle, text box, insert text shape in turn, click “Picture Tools → Format → Combine → Combine” to combine them together as a whole. Then select the whole, switch to “Animation → Add Animation → Line”, select the inserted animation, change its path to right to left, so that when playing the PPT, a quarter of the circle will appear from the right to the left to fill the circle. Operation as above, continue to combine the remaining circles and add the corresponding animation, it should be noted that the direction of each animation path should correspond to the position of the circle, for example, the four quarter circle animation is filled from the bottom to the top (Figure 8).


Figure 8 Add animation

After finishing the above settings, the 3D dynamic chart is finished. Such a chart looks good and has a dynamic playing effect, which will attract people’s attention more easily in the presentation (Figure 9).


Figure 9 Animation effect

It should be noted here that since the circles here have been separated, if you want to adjust the size and rotation of the combined circles, you must first combine the separated circles together to operate properly. Of course, using the same method, we can make similar settings for other charts, for example, in the map chart demo, you can set the cube data floating effect, so that the data will appear sequentially in the 3D map.


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