Saving presentation slides as pictures in Microsoft PowerPoint 2019

Follow these steps to save every slide separately as a picture from acompleted presentation—a great way to alleviate any font issues whenpresenting. Although you will lose any animation or transitions as thefiles will become static files, this is a great way to use slides asimages within other design or print media. Proceed as follows:

  1. Open the presentation that contains slides you wish to save aspictures. For this exercise, we will use the presentationcalled SafestSolution_Benefits.pptx
  2. Select File | SaveAs….
  3. In the Save As… dialog box,choose a location to save your presentation as pictures.
  4. Change the Save as type: option tosave in a picture format such as Graphics InterchangeFormat (GIF) or Portable NetworkGraphic (PNG) format.
  5. Change the name of the file (if you prefer).
  1. The name you specify in the Filename: text area will become the folder in which all the slidepictures will save individually, as illustrated in the followingscreenshot:

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  1. Click on Save.
  2. A dialog box will appear in the presentation, asking whether youwould like to save every slide or just the current selected slide in thepresentation, as illustrated in the followingscreenshot:

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  1. Choose All Slides for thisexample.
  1. When the presentation has completed saving the pictures, a dialogbox will pop up, indicating the location the pictures have been savedto. Click on OK to return to thepresentation. Your screen should now look like this:

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  1. Use This PC to view the results ofthe save, and navigate to the folder, as shown in the precedingscreenshot.

We can also save a presentation in a PDF format, whichprohibits editing and has a smaller file size, but is still able to beshared and viewable. The Save asPDF option is perfect for this purpose. You don’t need additionalsoftware to achieve this with the new Office 2019 applications, and thedocument format is retained when viewing online or in printed form. Itis also useful to save presentations in this format when you need tovisit a printing company as it is a widely used format and compatibilityis not an issue. Once you save as a PDF document, you cannot reversethis unless you use additional software. Toview a PDF file, you must have a reader installed on your computer. Atypical example of this is Acrobat Reader, which is available free from

The Save to PDF option is alsoavailable on the Backstage view. Use the File tab to access the Backstage view,choose Save as Adobe PDF, as well asthe Export facility located on theFile tab options.

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