How to Transfer Outlook Data to New Computer

For some users, it’s impossible to transfer Outlook to a new computer. Migrating the files can be hard if you don’t have specific knowledge about the steps. The procedure to move Outlook to a new computer is complicated and time-consuming; therefore, you must be careful while transferring the files to the new computer.

Outlook keeps its data in the main file named .pst extension, so to avoid loss mail data, you must be careful while moving the data to a new PC. In the modern era, everything is possible, but you have to act smart to move the files. With the help of a few simple steps, you can easily transfer Outlook to a new computer.

Here are some steps mentioned below that will help you to move Outlook to the new computer.

Part 1. How to move Outlook to the new computer manually

Sometimes due to the wrong steps, users can lose their data, and that is why it’s essential to make several copies of the PST file. In this way, users can restore the data if something happens to the original PST file. In order to make the files and to move Outlook to the new computer manually, here are some steps that you can follow.

1. Locate/Backup Outlook PST file

2. Copy and Import PST file to a new computer

Let’s discuss each of these methods in detail:

Method 1: locate/Backup Outlook PST file

Step 1: First, click Start, then choose Run and type Control Panel in the search box and then click the OK option. Follow these steps to open Control Panel.

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Step 2: You will see the Control Panel Dashboard. And from there, choose the User Accounts option. You can find this option below Systems.

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Step 3: After the User Account is opened, you will see the Mail option. Double click on the option to open it.

Step 4: You will see the mail setup window and click on the Show Profiles.

Step 5: After that, click on Properties, and then select the option Data Files.

Step 6: Double click on the folder which you want to use as a backup and make sure to copy the path of the folder.

Note: If you contain more than one personal folders, then make sure to create separate PST files backups for that.

Step 7: Now open My Computer and paste the path which you have copied in step 6 and hit enter. You will see PST files of your current folders.

Step 8: In order to take the backup of your PST file, copy it and paste it into your USB.

Method 2: Copy to new computer and import into Outlook in a new computer

Step 1: Copy and paste the PST file from the USB to the new computer.

Step 2: Now launch the MS Outlook application on the new computer. Click on the File option and choose the Open & Export>Import/Export option.

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Step 3: In the Import and Export Wizard dashboard, choose the option Import from another program or file and click Next.

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Step 4: Make sure to choose the option Outlook Data File (.pst) because it’s the most important step.

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Step 5: Click on the Browse and choose your PST file location, which you have pasted from the USB on the new computer and click the Finish button. It will import the PST files.

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While moving the files, your data might get corrupted, so make sure to follow Method 1 to create several copies of your PST file. In the case of missing files, make sure to choose the right path if you are moving the Outlook from one computer to a new one.

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