Using the To-Do Bar in Microsoft Outlook 2019

The To-Do Bar is formed of separate peek windows thatcan be populated to the right of the Outlook screen. The To-Do Bar can display the calendar, tasks,and people either all at the same time orseparately. Note that when you add items from the To-Do Bar options, they will appear in orderof selection to the right of the Outlook environment.

Note that only the contacts you have marked as favorites will appearin the Contacts To-Do peek. Theselittle square windows are called peeks. To the right ofeach peek added to the Outlook environment, you will see a Remove the peek icon, as illustrated in thefollowing screenshot:

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Change the To-Do Bar displayproperties by locating the Layout group on the View tab. Click the To-Do Bar icon to add or remove options. Usethe To-Do Bar to create new tasksquickly by adding task details directly into the peek shown to the rightof the Outlook environment, as illustrated in the followingscreenshot:

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You will also be able to view any emails that have been marked foraction (flagged) in your mailbox on the To-DoBar.

Outlook stores each type of information it manages in separateOutlook folders. A single piece of information is known as anitem. An email message would be an item stored in theInbox folder, and a single appointmentwould be an item stored in the calendar, and so on. It is also possibleto create additional folders to store items.

In the following table, a description of the default Outlook foldersis provided:

Default Outlook folders Description
Focused inbox This option separates items into two separate tabs in Outlook—theFocused tab and the Other tab.
Outlook Today The Outlook screen that shows the user’s appointments, tasks, andemails in one window.
Inbox All incoming messages are received here, allowing the user to sendmessages and manage mail.
Calendar The Calendar is a folder where theuser schedules appointments and events.
Contacts The user keeps track of business and personal contacts in thisfolder, and can also enter new contacts. The Contact Activities pagetracks contact history emails and does not require the Journal to doso.
Tasks This folder allows the user to create and manage tasks forthemselves or to assign to others.
Journal The Journal tracks all items asyou work in Outlook.
Notes Sticky notes store text information enabling reminders to theuser.
Deleted Items Stores any items the user deletes in Outlook. Users mustremove/delete these permanently from the Deleted Items folder.
Sent Items Keeps copies of the user’s sent messages.
Outbox Stores messages very temporarily until delivered. If connectionproblems occur, sent messages are stored here until the connection isrestored.
Drafts This allows you to save incomplete messages so that the user is ableto edit them and send them off at a later stage.

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