Office hacks: Word forms tricky to solve a number of “problems”

Our daily office, we often have to use Word to produce a variety of review forms, because the format of various documents are different, the form to “improvise” will inevitably encounter some problems, thus affecting the overall effect of the document. Here we will see what problems will be encountered in the daily tabulation process, and the solution.

Quickly unify the appearance of the form format

The style of the review table is not the same, there is a single line outside the border, there are two lines of …… format is not uniform, the style is also not good. Modify one by one is bound to be time-consuming and laborious, then you can use the form style and macro to solve the problem at once, the appearance of all the forms will be unified style.

After opening the review form file, select a form, switch to the “Design” tab, click the “Form Styles” next to the “Other” button to select “New Form Style” pop-up dialog box (Figure 1), in the “Name” enter “Review Form”, click the following “Format “button, you can set the properties of the form, border and background, font, etc..


Switch to the View tab, click View Macro under Macro, enter the name: Unified Format, and then click the Create “button and enter the following code (Figure 2).

Sub Uniform Format()

‘ Uniform Format Macro

For i = 1 To ActiveDocument.Tables.Count

ActiveDocument.Tables(i).Style = “Review Table”


End Sub


which is the review form is a pre-made form style sheet name, click the “macro” window after the completion of the “Run” button, you can see the current document in all the forms are unified for the preset style. So that later as long as the style library to modify the “review table” style, all the forms in the document will automatically update the style.

Cure the cell “problem”

Not only the overall form, sometimes in a small cell will also encounter many problems, the following selection of the most common cell “problems” to cure.

1. fill in the text automatically line (editor’s note: the secondary title, remove the serial number when typesetting, the same below)

Sometimes it is clear that the cell is still quite a long empty piece of space, but the issue of automatic text line, the root cause is the ruler in the ghost. Switch to the “View” tab, check the “ruler”, you can see the corresponding indent ruler at the top of the page, the left and right indent ruler are dragged to the left and right ends of the cell (Figure 3), so that the text in the cell will not just automatically change the line. Sometimes the text in the table is missing, you can also look at the left and right indent scale is not too much.


2. The same cell line spacing is not the same

cell with multiple lines of text, but the text of the paragraph up and down the line spacing is relatively large, especially after the use of certain fonts up and down the line spacing is even larger, this will need to adjust the paragraph spacing to solve. Select the text in the cell, switch to the “Start” tab, click the “Paragraph” button pop-up dialog box (Figure 4), in the “Line Spacing” select “multi-spacing”, the value is set to 0.9 or so, if the modified line spacing does not change, it may define the grid option in the selected state, cancel the selection can be.


3. Additional side empty

Cells around the more empty, this adjustment is actually very simple, see the cursor move to the corresponding cell, switch to the “Layout” tab, click “Cell Margins” pop-up dialog box (Figure 5), where you can modify the upper and lower margin values, you can control the position of the text in the cell.


4. Cell size can not be adjusted

Cell box line can not move or linkage, if you directly drag the cell box line, you will find that the upper and lower box line will move together, can not be adjusted individually or more than one at the same time (Figure 6). At this point, if you select the box line around the cell, then drag the box line is not linked back again. For the upper and lower box lines of the cell, we found that this method is not feasible, at this time you can redraw a horizontal line in the cell will be separated from the cell, and then the following cell with another adjacent merge can be.


Table spanning problems

Tables across the page usually encounter two problems: repeated across the page title and across the page line break. In Excel, such problems can be solved very well, in fact, there are similar options in Word, but we use less of it.

Select the table used as the title of the line, you can be a line or multiple lines, and then switch to the “Layout” tab, click the “Data” button to select “repeat the title line” (Figure 7). At this point will see the same form in the extension to the next page, after the selected line to do automatically repeat the title line.


Cross-page line break is often used to solve the table is filled with too much content and burst the table. For example, the form was only one page, but due to the filling of more content later, the form will be deformed and even in the page can not be completely displayed. At this point the cursor on the form, right-click and select “Form Properties” pop-up dialog box (Figure 8), click the “line” select “Options” under the ” allow inter-page line break”, so that the form is filled with more content, it will automatically switch to the next page.


A4 Printed to A3 Folded

The pages of the review form are A4 size and require printing onto A3 paper and folding and binding. I started the practice is to divide the A3 page into two columns, and then copy the form inside and arranged, and then one side of a side to print to A3 paper, respectively, in practice found more trouble, and then a copy store friends said you can use the folded print, so rushed to try, and found that the folded print is too convenient, really live to learn.


First open the document, switch to the “Layout” tab, click the “Page Setup” pop-up dialog box, in the “Paper” select “Paper Size ” for “A3”, in the “Margins”, select “Paper Orientation” for “Landscape “, “Multi-page” after the “Book Fold”, “Number of pages in each volume” for “All “. Click the “File” menu and select “Print” (Figure 9), select “Manual double-sided printing”, click “Print “button to print all the front page first, the front print is complete, will prompt the removal of one side of the paper has been printed and then put into the printer, so you can play the other side. Print the end of the folded in order, use a stapler from the middle of the book can be bound.

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